The Special Events team is housed in the Services Department of the Undergraduate Student Government. We are committed to serving the general Arizona State University student body by providing the most beneficial programs to as many of our 50,000 Tempe campus students as possible. All events we plan will either have an educational or political backing, and serve as a means to put the student activity fee to work. We are always looking for new talent, programs, speakers, seminars, etc. to bring to campus so please let one of us know if you have any ideas! Email our team at SpecialEvents@asu.edu!
Current Update
- Gabby Douglas (Wednesday, April 10, Murdock 101, 7:30 PM)
- arrange meet & greet with ASU Gymnastics team
- talk with coaches to figure out the presentation’s format
- put out planter signs
- coordinate lighting & audio with LAVA; fix poor lighting issue we had last night
- order ProEM security guards for event
- write up a press release to be used on all media (see Anthony Rapp page)
- publish on asuevents.asu.edu under Athletics (admin access required)
- publish on USG website (www.asuusg.com/gabbydouglas)
- send to asunews.asu.edu
- contact State Press & other news organizations to arrange interviews & media access to event (first, clear all media access & interviews with agent)
- develop plan for book sale, Sun Card scanning, wristband distribution, and general public line
- develop plan for autograph signing
- create forms for reserved seats, and for reception to USG staff can RSVP
-Derrik Hester, Special Events Director
Previous Updates
Early January 2013 Update
- Hired a new intern:
- Shane Kozup
- An Evening With Common – USG’s Black History Month Lecture Series
- Tuesday, February 26 at 6:00pm in MU 221 Arizona Ballroom
- Walked through the venues with ASU Student Media in order to plan the placement of the cameras, switchboard, and cables and mics
- Taked with Jeff from the MU about how to best go about crowd control in regards to the entrance queue line before the start of the event
- Developed a plan for entrance queue and book selling/signing/photo op queue (see attached PDF)
- We will be meeting with the interns for the first time this week or early next week to get them started on various projects.
Final 2012 Update
This week we started the PR process for the Bill Rasmussen event. We are also starting to go through his contract and making sure we are fulfilling all of its requirements; Anthony is working on getting Rasmussen’s book sold at the event, and I am working on setting up a luncheon for Rasmussen and any ASU administration that wishes to meet him. We are also waiting to hear back from Anthony Rapp about if he is accepting our offer to come here in the spring. That’s about it for this week in Special Events.
Week of October 1st, 2012
Presidential Debate Watch & Civil Dialogue
- Wednesday, October 3 at 5:30 PM in MU 230 Pima
- http://www.facebook.com/events/529897777026221/
Week of September 17th, 2012
- Oct 3, 5:30 PM, MU 230 Pima: The Hugh Downs School of Human Communication, in collaboration with the Undergraduate Student Government, is hosting a viewing of the October 3rd Presidential Debate. Following the debate, audience members will be invited to participate in a round of Civil Dialogue ® focusing on issues presented in the debate. Civil Dialogue is a structured and facilitated format for public dialogue that provides a tool to build bridges across the chasm of public viewpoints. Visit www.civil-dialogue.com for additional information about this event.
- Submitted PR request last week
Week of September 10th, 2012
- Oct 1: Possible rock the vote voter registration event
- Oct 3: Debate & Dialogue: watching the presidential debate in MU 230 Pima and then the Hugh Downs School of Human Communication is facilitating a civil dialogue interaction with the audience right after the debate. They’ve also just invited Mr. Hugh Downs to come speak at this event. We are awaiting his reply.
Week of September 3rd, 2012
- Self defense week (pending better name…): collaboration with Panhellenic.
- Just recently reserved PE West for a self-defense workshop/seminar on October 6. Need to meet with Corrine to discuss the speaker/presenters.
- Working with Corrine to program the first week of October.
- Joseph Gordon-Levitt: Entrepreneurial presentation at HAV PAV on Thursday, November 15.
- Currently waiting for Niesha & Dan to send out official offer to CAA.
- Anthony Rapp: Teaching a master class and then performing his one man show sometime between Jan 22 and Feb 8. Collaboration with the Herberger Institute School of Music
- Waiting for his management to agree on a date
- Gender Lecture Series: two prominent gender scholars will give presentations on campus between February and April. Julia Wood and Nancy Niemi have accepted invites; next step is agreeing on date and venue.
- Debate watching parties: collaboration with Hugh Downs School of Human Communication.
- Need to meet with Rachel Chewakin to agree on dates
- Rock the Vote “concert”: small music event with Jared & the Locals geared towards registering & educating student voters.
- No progress has been made yet; need to meet with Brendan.
- Richard Picciotto: highest ranking fire chief to survive WTC collapse; to present in Spring semester.
- Next step: agree on date & venue