EVENT FUNDING

Welcome to the Arizona State University, Undergraduate Student Government Tempe (USGT) Event Funding page!

The USGT Appropriations Committee awards student organizations on the ASU Tempe campus Event Funding to foster a more engaging environment on campus and provide safe, fun, enriching activities for the student body. Event Funding is provided on a rolling basis throughout the entire year but applications must be submitted well in advance of the event date. This demonstrates that events have been well thought out and planned. If your student organization has not taken the required Appropriations Training or created a SunDevilSync profile, please refer to the USG Funding webpage.

To review what items are typically funded and which are prohibited, please review the Spending Guidelines webpage and Title II, Article 9, titled "USG-T Funds" of the USG-T Bylaws.

Find additional items funded for events here.

EVENT REQUIREMENTS

Your event must be open and free to all ASU students to receive funding. See here for tips on Planning Inclusive Events.

Your event must have an event page on SunDevilSync. See here for Application Tips and USG Partnerships.

Your event MAY NOT take place during the last two weeks (including finals week) of the corresponding academic semester.

All items submitted for purchase or reimbursement must receive approval BEFORE purchasing. If any items are purchased before receiving approval, that specific line item will not be reimbursed, and the request as a whole may be denied.

We strongly discourage the use of a P-card to make last-minute purchases. We encourage all students, clubs, and organizations to submit their requests promptly to the Appropriations Committee, allowing for all purchases to be made through the standard purchasing process.

DATES AND DEADLINES

Fall 2024 Event Funding Budget Request in SunDevilSync

Opens: July 15, 2024
Closes: November 1, 2024
Last Day to Resubmit Budget Requests: November 8, 2024
All Paperwork Due: November 15, 2024

Spring 2025 Event Funding Budget Request in SunDevilSync

Opens: December 9, 2024
Closes: March 28, 2025
Last Day to Resubmit Budget Requests: April 4, 2025
All paperwork due: April 11, 2025

Very Important: The amount you request for an event determines how early your student organization must submit a budget request. Requests over $5000 must be approved by the appropriations committee, and requests over $10,000 must be approved by the USGT senate.

REVIEW PROCESS

Your student organization’s event budget request will be reviewed within four weeks of submission. If further clarification is needed on your budget request, a comment will be left on your budget request and an automatic email will be sent to the budget requestor – the individual who submitted the budget. However, we highly recommend that you also regularly check SunDevilSync to avoid missing a notification.

The turnaround time is conditional on your student organization being responsive to our questions and requests for clarification.

Funds will be available for use once the Appropriations Committee approves the budget internally.

BUDGET APPROVED?

Refer to the Spending Guidelines webpage for information on how to spend your awarded funds.

We strongly discourage the use of a P-card to make last-minute purchases. We encourage all students, clubs, and organizations to submit their requests promptly to the Appropriations Committee, allowing for all purchases to be made through the standard purchasing process.