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TRAVEL & PROFESSIONAL DEVELOPMENT FUNDING

Undergraduate students participating in a degree-granting program on the ASU Tempe campus are eligible for assistance from the USGT Finance Committee to help with their professional and academic growth. Examples have been prep courses and upgrades in linked in profiles.

 

These grants should not be used to cover all expenditures but rather as an addendum to help offset the overall cost of travel, hotel, conference, and competition fees. The USGT Finance Committee will not provide any advances or consider applications for travel or activities that have already taken place. This funding will be reimbursement only.

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If you are accepted and are unable to utilize the funds you have been granted, you must advise the USG finance committee so that the funding can be reallocated to another student or club. Failure to do so may result in ineligibility in the future.

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DATES AND DEADLINES

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Fall 2023 Travel and Professional Development Funding Budget Request in SunDevilSync:

  • Opens: July 15, 2024

  • Closes: October 26, 2024

  • Last Day to Resubmit Budget Requests: November 1, 2024​

  • All paperwork due: November 15, 2024

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Spring 2024 Travel and Professional Development Funding Budget Request in SunDevilSync:

  • Opens: December 9, 2024

  • Closes: March 21, 2025

  • Last Day to Resubmit Budget Requests: April 4, 2025

  • All paperwork due: April 11, 2025​

TYPES OF REQUESTS ACCEPTED

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Click "APPLY NOW" below to start your request today! All items submitted for reimbursement must receive approval BEFORE purchasing. If any items are purchased before receiving approval, that specific line item will not be reimbursed, and the request as a whole may be denied. 

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For all travel requests, please SKIP the professional development application portion and ONLY fill out the travel application portion.

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For all professional development requests, please SKIP the travel application portion and ONLY fill out the professional development application portion. 

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We strongly discourage the use of a P-card to make last-minute purchases. We encourage all students to submit their requests promptly to the Finance Committee, allowing for all purchases to be made through the standard purchasing process.

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Travel Requests may include:

  • IN-PERSON TRAVEL due five (5) weeks before the event (RESTRICTIONS)

    • Travel must occur within an active period of the Academic Year.

      • Federal Holidays and ASU Sanctioned Breaks are considered non-active periods of the Academic Year.

      • If your travel occurs during a non-active period of the Academic Year, your request will be denied.

    • Travel will not be approved if the event is after:

      • December 6, 2024 (Fall) or May 2, 2025 (Spring);

      • OR the application is received after October 26, 2024 (Fall) or March 21, 2025 (Spring).

    • Required that purchases are not made until a trip request is submitted in Concur.

      • No “Business or First Class” - only coach/economy class

      • Students cannot use ASU airfare card (book in concur)

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  • A VIRTUAL CONFERENCE FEE due five (5) weeks before the event

    • Conferences must occur within an active period of the Academic Year.

      • Federal Holidays and ASU Sanctioned Breaks are considered non-active periods of the Academic Year.

      • If your Conference occurs during a non-active period of the Academic Year, your request will be denied.

    • Your application will not be approved if the event is after:

      • December 6, 2024 (Fall) or May 2, 2025 (Spring);

      • OR the application is received after October 26, 2024 (Fall) or March 21, 2025 (Spring).

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Professional Development Requests may include:​

  • 1 Year LinkedIn Premium Subscription

  • Graduate School Application Fees

    • This type of funding is only available to Juniors & Seniors pursuing Graduate School the Summer/Fall Semester following their Spring Graduation or the Spring/Summer/Fall Semester following their Fall Graduation.

  • Graduate Exam Prep. Course Fees

  • Graduate Exam Prep. Materials

  • Pro.Dev./Certification Course/Reg. Fees

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  • OTHER EXPENSES due within 10 days of purchase

    • Please keep in mind the last days to submit your application above.​​

 

GENERAL GUIDELINES - APPLICATION

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All requests submitted to the Finance Committee must adhere to the rules and regulations as stated on this website and within the USG-T Bylaws. 

 

Expenses must exhibit clear relevance to the student’s academic and/or professional pursuits.

 

Students must apply on an individual basis.
 

Students may only request up to $500.00 per academic year.
 

The MAX amount awarded for one conference is $2,000, regardless of the number of applicants.

 

Professional Development Student Programs are also capped at $2,000 per group (clubs, student groups, etc.).

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*If awarded, purchase/s must be made within two weeks of receiving this award letter, and all documentation must be submitted within a month*

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Other guidelines:

  • Students should not use the ASU Travel Card to book their airfare.

  • In-state travel doesn't require ASU Student Travel profiles to be set up in Concur. Please have students send completed RFF and conference brochures prior to travel. Precept can be sent after (within 10 days).

  • RESTRICTIONS → No rental cars, rental car fuel, Lyft/Uber, or Taxi. No daily allowances (per diem) for meals. Airfare must be booked “coach” or “economy” class; “Business” or “First” class is not allowed.

MORE QUESTIONS?

 

Need help filling out your request? Click here for step-by-step instructions.

 

Do you have questions about how this grant can support your organization or on the
application criteria?
Contact the USGT Finance Committee

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Do you have questions about receiving funding from multiple sources or on the process after
your funding is approved?
Contact the USGT Business Office: TempeASASUBusinessOffice@gmail.com

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